Administrator / Secretary.
Administrator / Secretary.
- Maintain the NSWPC financial management systems using the APF’s “Reckon” and operate the NSWPC bank accounts. This will be done with responsibility for this area being retained by the elected Treasurer.
- Process NSWPC email and other communications, and distribute to Management committee as required
- Co-ordinate the arrangements for General Meetings, Management Committee meetings and ad-hoc committees. This includes the booking of facilities, notifications to attendees, distribution of agendas and minutes. This will be done with responsibility for this area being retained by the elected Secretary. The administrator is encouraged to apply for this elected position.
- Support all voluntary NSWPC Office Bearers in the performance of their duties
- Liaise with the Queensland Parachuting Association secretary and North Queensland Parachute Council administrator to facilitate funding payments and acquittals for the NSW Department of National Parks Recreations, Sport and Racing.
- Monitor and advise member clubs of NSWPC, APF and external funding opportunities.
- Research and prepare grant applications which will benefit NSWPC and its members.
- Maintain the Council’s records in compliance with the Australian Parachute Federation’s requirements
- Liaise with the APF Directors and Managers as required.
- Provide a quarterly report to the Management Committee in matters relating to the Administrator’s area of responsibility.
- Provide a comprehensive annual report to the AGM of NSWPC activity which identifies each task delegated to the Administrator and its status.
- Publish materials to the NSWPC Web page; develop the NSWPC email database and social media presence.
- Complete other such duties as directed by the NSWPC Management Committee.
- Keep a log of working hours and tasks undertaken for monthly invoicing and performance review
- Maintain a cloud-based and/or hard disk backup of NSWPC computer data monthly
- In the absence of the Administrator, delegate responsibility for those tasks normally the responsibility of the Administrator.